1. Officers of Pacific Northwest Mennonite Conference. The officers of PNMC shall consist of a Moderator, Moderator Elect, Secretary, Treasurer, and such other officers as the Board may determine from time to time.
a. The Moderator shall serve as the President of PNMC, the Chairperson of the Board, and shall preside at all Board meetings and Member Meetings.
b. The Moderator Elect shall serve as the Vice Chairperson and shall serve in the Moderator’s place on request or in the absence or incapacitation of the Moderator.
c. The Secretary and Treasurer shall be elected every three (3) years by the delegates upon recommendation by the Board. They are accountable to the Board through the Moderator.
(1) The duties of the Secretary and Treasurer shall include those duties provided in these Bylaws, those duties which usually pertain to said respective officers, and those duties which are specifically assigned by the Board from time to time. Any duties specifically assigned by the Board are subject to limitations imposed by the Board. Unless otherwise determined by the Board, the Secretary’s duties shall include recording the minutes of Member Meetings, Board meetings and other official records as required.
(2) The Treasurer shall be accountable for the fiscal affairs of the PNMC, shall participate as a member of the Finance Team, and shall provide reports and interpretations of the financial condition of PNMC, as may be required, to the Board, PNMC staff and Member Meetings.
(3) The Secretary and Treasurer may be removed by the Board at any time, with or without cause. The Secretary and Treasurer will serve for a term of three (3) years and eligible successive terms, and until their successors are elected and shall qualify, unless removed earlier by the Board.
(4) In the case of any vacancy in the office of Secretary or Treasurer, the vacancy shall be filled by the Board unless otherwise provided in these Bylaws. No two (2) offices shall be held by the same person at the same time. The Secretary and Treasurer are not voting members of the Board.
2. Executive Conference Minister.
a. The Board shall select and employ an Executive Conference Minister as chief administrative officer who shall be its principal agent in the management of PNMC. The Executive Conference Minister shall have such qualifications and such general and specific duties as the Board shall assign to the Executive Conference Minister from time to time. The Executive Conference Minister is accountable to the Board. The Executive Conference Minister is expected to work in a team approach with staff, teams and others with watchful and respectful care for the mission of PNMC.
b. The Executive Conference Minister shall conduct the administrative affairs of the Board and supervise employees of PNMC. The Executive Conference Minister shall provide oversight for the various offices and staff which may be established from time to time to carry out the work of PNMC.
c. The Executive Conference Minister may give notice of any meeting, either of the Member Congregations or the Board, when called in accordance with the provisions of these Bylaws, and shall also perform such duties as are customary incident to the office of chief administrative officer and such other duties as shall be directed by the Board.
3. Conference Minister(s). The Executive Conference Minister may employ one or more PNMC Conference Ministers on behalf of the Board. The Conference Ministers will carry out those duties and responsibilities specifically assigned to them by the Executive Conference Minister and will work in collaboration with the Executive Conference Minister, congregations, other staff and teams.
4. Signature of Documents. For legal purposes, either the Moderator or the Moderator Elect of PNMC may sign documents requiring an official signature on behalf of PNMC, unless otherwise directed by the Board. The Board may by specific action delegate to the Executive Conference Minister, Secretary or Treasurer authority to sign specific documents on behalf of PNMC.
